Constitution and Bylaws 2016-11-29T10:41:57+00:00


The name of this society is The Salt Spring Arts Council.


The Purpose of the Council is to increase and broaden opportunities for enjoyment of and participation in cultural activities on Salt Spring Island.

  • To encourage participation and excellence in the visual and performing arts and crafts.
  • To provide, when possible, financial and advisory assistance to groups and individuals.
  • To circulate information to members about cultural activities and opportunities.
  • To work co-operatively with other agencies concerned with cultural activities.
  • To bring to the attention of civic and provincial authorities the cultural needs of the community.
  • To stimulate public interest in the visual and performing arts and crafts.
  • To provide facilities, when possible, for the use and benefit of performing and visual artists and craftpersons.


In the event of the dissolution of the Council and after payment of satisfaction of its debts, liabilities and obligations, the remaining property and assets of the Council, including any unexpended income, shall be transferred or donated to such society, corporation, or association in Canada having purposes in whole or in part similar or conducive to the purposes and objectives of the Council and being a recognized Canadian charitable or non-profit organization, as may be authorized by the membership. This clause is unalterable.



  • Membership in the Council shall be open to residents of the Southern Gulf Islands who support the objectives and rules of the Council.
  • Membership may be divided into such classes as may be determined from time to time by the Board of Directors and approved by the membership.
  • A person may apply to the Directors for membership in the Council and on acceptance by the Directors is a member.
  • The amount of the annual membership dues for each and every class of membership shall be recommended from time by the Board of Directors and approved by the membership.
  • A person ceases to be a member of the Council by: delivering his or her resignation in writing to the secretary or by mailing or delivering it to the address of the Council; on his or her death or, in the case of a corporation, on dissolution; on being expelled; or on having been a member not in good standing for 12 consecutive months.
  • All membership dues shall apply for the full fiscal year or any remaining portion thereof. The fiscal year shall be from January 1 to December 31. No refund of membership dues shall be made to any member who resigns from, quits, or is expelled from the Council.
  • A member who is in arrears in payment of membership dues or who is in any way financially indebted to the Council for a period in excess of two (2) months shall be considered to be a member not in good standing of the Council.
  • A member in good standing present at a meeting of members is entitled to one vote.
  • On being admitted to membership, each member is entitled to request a copy of the Constitution and Bylaws, and the Council shall fulfill such request at no charge.
  • A member may be expelled from the Council for cause by the passing of a special resolution at a general meeting.


  • The Annual General Meeting of the Council shall be held on Salt Spring Island at such place, date, and time as is determined by the Board of Directors and in compliance with the requirements of the Society Act.
  • Other General Meetings may be called at any time by the Board of Directors, and a General Meeting may be called at any time upon written request to the Board of Directors from ten (10) members in good standing. Such written request must specify the date, time, place, and agenda for such a meeting.
  • Notice of any General Meeting shall be given at least fourteen (14) days prior to the date of the meeting specifying the date, place, time, and agenda for such meeting. Notice may be given to all members by letter or electronic means and shall be in two consecutive notices in a newspaper publication.


  • No business shall be conducted at a general meeting unless a quorum consisting of twenty (20) voting members is present. No business shall be conducted at a general meeting unless a quorum consisting of twenty (20) voting members is present.
  • If, within thirty (30) minutes from the time appointed for a general meeting, a quorum is not present, the meeting, if convened on the requisition of members, shall be terminated; but in any other case, it shall stand adjourned to the same day in the next week, at the same time and place, and if, at the adjourned meeting, quorum is not present within thirty minutes from the time appointed for the meeting, the members present constitute a quorum.
  • Voting at general meetings shall be by show of hands or by ballot.
  • Voting by proxy is not permitted.
  • In case of an equality of votes, the Chair shall not have a casting or second vote in addition to the vote to which he may be entitled as a member, and the proposed resolution shall not pass.


  • The officers of the Board of Directors shall be the Chair, Vice-chair, Secretary and Treasurer.
  • As soon as possible after the election of a Board of Directors the Board shall meet to elect the Executive.
  • The Board of Directors shall be composed no fewer than nine (9) and no more than eleven (11), plus the immediate Past-chair who shall serve as a Director ex-officio.
  • The Board of Directors shall conduct all the affairs of the Council which are not directed or required to be done by the Council in general meeting but subject nevertheless to: a) all laws governing the Council, b) these bylaws, c) any rules which are made from time to time by the Council in general meeting.
  • The Directors shall retire from office at the expiration of their terms, and their successors shall be elected at the annual general meeting.


The Directors may provide a common seal for the Council and they shall have power from time to time to destroy it and substitute a new seal in place of the seal destroyed.


    1. The Salt Spring Arts Council [Gulf Islands Community Arts Council] shall operate “Artcraft”, the Salt Spring Island sale and exhibition of work by Gulf Islands artists and craftpersons.
    2. The objective of Artcraft is the development and marketing of quality arts and crafts as well as supporting and encouraging artists and artisans.
    3. Further:
  • To provide a supportive sales outlet for quality work of artists and artisans residing in school district #64 and who are compliant with Artcraft participating criteria.
  • To promote Artcraft through advertising.
  • To ensure that the work is displayed in a professional and attractive manner.
  • To encourage the artistic growth and development of established and emerging artists and artisans in their chosen medium.
  • To work, when possible, with the local guilds in achieving the above objectives.


  • The fiscal year of the Council shall be January 1st to December 31st.
  • All revenues of the Council shall, unless otherwise designated, be considered general funds of the Council, and shall be subject to the accounting procedures stipulated by the Board of Directors.
  • All books, accounts, and records of the Council shall be open for inspection by the Officers and Directors at all reasonable times, and for inspection by members of the Council in good standing upon application to the Executive Committee, at such times and in such places as the Executive Committee shall deem fit.
  • The Board of Directors may not borrow moneys for any purpose unless and until authorized to do so by a special resolution passed by the membership.
  • The accounts of the Council shall as soon as practicable after the end of each fiscal year, be examined, and their correctness ascertained by a financial review. The Financial Reviewer shall be appointed at the Annual General Meeting.


  •  A special resolution shall be a resolution passed by a majority of the members present at a general meeting of the Council of which not less than fourteen (14) days public notice stating the resolution to be presented has been given.
  • These bylaws shall not be altered or added to except by special resolution.


The most current edition of “Robert’s Rules Revised” shall be the parliamentary authority for all meetings of the Board of Directors, the Council, and Committees.